Stop the cash leak

Stop Losing Revenue in WhatsApp Threads.

You rely on chat groups, sticky notes, and spreadsheets to run your business. It works until it does not. Every day you operate like this, you are leaking cash.

Start My 30-Day "ROI Pilot"

Full setup included. No credit card required to chat.

WhatsApp Group

"Did we bill this?"

"Where is the file??"

10:42 AM

Unsent quote

AED 2,450

Draft stuck in drafts

Reminder

Technician: "Need approval?"

Seen • 23m

Lost voice note

Client sent photos.

Nobody saved them.

Job #2049
Ahmed Al-Mansoori
Initiated

Lead captured • Contact verified

Job #2050
Al Noor Clinic
Doctor Review

Notes added • Consumables tagged

Job #2051
Elite Motors
In Progress

Parts fitted • Labor tracked

The "Free" Tools You Use Are
Costing You a Fortune.

Leak #1Chaos

The WhatsApp Trap

Reality: Instructions get buried under memes and voice notes.

Cost: Zero accountability. You cannot prove who messed up.

Chaos risingFix: VaultGray
Leak #2Blind Spots

The Spreadsheet Maze

Reality: Files duplicated. Links break. Only one person knows the formula.

Cost: You make decisions based on old data. You are flying blind.

Blind spots growingFix: VaultGray
Leak #3Lost Revenue

The "Memory" System

Reality: "I'll invoice them later." "I'll remind the technician."

Cost: You forget. The money is never collected. You worked for free.

Revenue leakingFix: VaultGray

The Only Software That
Pays for Itself on Day 1

"Think about your last month. Did a job slip through the cracks? Did a technician forget to bill a part?

One missed invoice, one lost booking, or one staff error costs more than this entire subscription.
VaultGray doesn't cost you money—it stops you from losing it.

Replace the Chaos with One Calm Screen.

Intake
↓
Approval
↓
Job Done
↓
Invoice Sent

Why VaultGray Wins Searchers Over

VaultGray is built for UAE service businesses that run on WhatsApp and spreadsheets. We unify intake, approvals, technician updates, and invoicing into one calm screen so you stop losing revenue and time.

  • ✓ WhatsApp chaos control with logged approvals.
  • ✓ Instant invoicing and payment tracking.
  • ✓ Technician time, photos, and parts tracked in one flow.
  • ✓ Built-in SOPs for clinics, workshops, and field teams.

Quick Answers (FAQ)

How does VaultGray help clinics? We connect check-in, consent, doctor notes, and invoicing so no consumable or treatment is missed.

How does it fit auto workshops? Digital job cards, parts tracking, and WhatsApp approvals prevent unbilled labor and lost parts.

What about field service? Time-stamped statuses, checklists, and on-site invoicing stop revenue leaks on the road.

🛡️ The "Phantom" Invoice

The system will not let your team mark a job "Done" until the invoice is generated. Plug your #1 cash leak.

🛡️ The "He Said, She Said"

Every discount or refund requires a digital click. You have a permanent record of who authorized what.

🛡️ The Month-End Surprise

Do not wait for your accountant. See exactly how much profit you made today by lunchtime.

Built for UAE Service Teams.

Clinics & Medspas

"Stop patients from slipping through the cracks. Manage bookings and treatment plans in one view."

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Auto Workshops

"Technicians update status on their phone. Service Advisors bill instantly. No more lost parts."

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Field Services

"Track your team, time the job, and send the invoice before they leave the customer's driveway."

View page →

We Don't Just Give You a Login.
We Build It For You.

Most software companies toss you the keys and wish you luck. We do not.

The Pilot Offer Includes:

1

Workflow Mapping

We interview you to map your exact process.

2

White-Glove Setup

We configure the dashboard for you.

3

Staff Training

We teach your team how to use it (15 mins max).

  • ✓ Zero Setup Fee during Pilot.
  • ✓ If it does not save you time in 30 days, you do not pay.

We'll reply with a booking link and confirm in under 1 business day.